General Information about Early Arrival to Campus
We strive to be flexible and understanding so that we can meet every legitimate need for students to check-in to college-owned housing before the official move-in day and designated move-in times. Please read through this information in its entirety to be sure that you understand what is expected of you, should you choose to apply for early arrival.
Move-In Day for All Students is Sunday, August 30th!
All students will be allowed to move into College housing on Sunday, August 30th. However, please note that we are designating specific times throughout the day when when first-year students and returning students can check-in to College housing. This will allow us to provide the best level of service possible to all students during a very busy move-in experience.
Official move-in times for fall semester 2015 are as follows:
First-Year Students: 8 AM to 12 Noon (Bergsaker and Solberg Halls)
Returning Students: 1 PM to 5 PM (All other Residence Halls, Theme Houses, and Apartments)
As you consider making a request to move into your fall semester housing assignment early, please be aware that many of our housing facilities have been closed this summer for maintenance work. Still other college-owned housing continues to be used during the month of August for college-sponsored programs.
We are on schedule to open all residence hall rooms, apartments and theme houses on August 30. This means that an early arrival request is subject to your housing assignment being ready at the time you would like to check-in and that your request meets the published criteria (see below).
All requests to check-in early are made by submitting an Early Arrival Request Form.
Students who are part of a college-sponsored organization may be approved if the organization is required to be on campus prior to Sunday, August 30. The Campus Life Office will coordinate arrival details with the organization's director, advisor, or coach.
In order to ensure that all students from a group or team are approved, the director, advisor, or coach will need to be in contact with the Campus Life Office (email@example.com or 605.274.5215).
Please review the criteria provided below. Please note that each request will be reviewed on a case-by-case basis and the Campus Life Office will contact employers, faculty, and staff to verify requests.
Criteria for Early Arrival approval:
- College Employment — Students required to be on-campus early to start college employment. Please note that your supervisor will verify your employment.
- Academic Program — Students required to be on-campus due to the early start of an academic program (i.e. student teaching, faculty-sponsored research projects, etc.).
- Summer Housing — Students who have been living in College-owned housing during the summer. These students will be transitioned to fall room assignments in mid-to-late August.
If you do not meet the criteria, other circumstances will be carefully considered, but you will likely be assessed a $100 fee. The fee is assessed to cover additional staffing in residence halls and housekeeping services. Fall meal plans will be activated for approved early arrival requests on Sunday, August 30 for the evening meal.
The following requests for early arrival will likely be approved, dependent on availability and with a $100 fee (assessed to your student account).
- Family or personal conflict — For students who themselves or whose families are unable to arrive on opening day due to work or family commitments or are coming from a great distance.
- Non-College employment — Students who are working off-campus and need to be back early for a job.
Please do not make requests for the following reasons:
- Roommate already on campus — Students who are hoping to move in because their roommate(s) has arrived early will not be approved for early arrival. Unauthorized early arrivals will be billed the $100 early arrival fee and may be asked to leave.
- Just want to be back — If there is no legitimate reason for a student to be on campus early, we will not approve an early arrival. Remember that it is logistically very challenging to prepare all rooms, houses, and apartments before official check-in dates and times.
Fall semester meal plans are NOT active until Sunday, August 30. Approved early arrival requests will have meal plan access beginning with the evening meal on August 30.
Application for Approval
To apply for early arrival, complete an Early Arrival Request Form.
Requests will typically receive a response within 3 to 5 business days. However, some requests take time to sort out, due to conflicts with availability. Be sure to apply as soon as you can, as it is much more challenging to approve requests in the last two weeks of August.
Thank you for your cooperation. We look forward to seeing you all in the fall!