Policies and Procedures
Every campus residence provides an atmosphere suitable for study and personal development. With the understanding that a large part of individual development occurs outside of the classroom, it is in the residence hall environment that a student may develop a high degree of self-growth, responsibility, self-discipline, and consideration for the rights of others. It is in this context that the following guidelines for responsible living are provided here. For more information, please see the Student Handbook.
- Students are expected to abide by all regulations which have been established by Augustana University.
- A student may be dismissed from the residence hall for failure to comply with Residence Life regulations or the Student Handbook. A student may also be dismissed from a residence hall if the student’s actions are found to endanger themselves or others. A student who is dismissed may not receive a refund for their room. Please refer to the Disciplinary Consequences section for details about financial implications.
- Students assume responsibility for all activities that take place in their rooms, apartments and houses including the conduct of guests.
As a residential university, Augustana affirms the value of living in community together and we therefore require students to live in university housing. The University has a two year* residency requirement for students who enroll at Augustana for the first time beginning in the fall semester of 2013 or later.
Students are required to live in University-owned housing during their first and second years* unless they are:
- Enrolled as a part-time enrollment student (fewer than 10 credits per semester)
- Married or have parent/guardian status for a dependent child.
- Living with immediate family (parent or legal guardian) in the local area.
- At least four years beyond their high school graduation date.
*Note: This residency requirement is not based upon earned academic credits but rather the number of years a student has attended college or has had other post-high school experiences.
Dining Services — All students living in University housing are required to participate in a residential meal plan. Third and fourth year+ students must either waive the meal plan requirement or elect an approved meal plan.
Students are allowed to host overnight guests in their rooms during the academic year, but must adhere to the following guidelines when doing so:
- Student host must submit an Overnight Guest Form to Residence Life and Housing staff.
- Due to fire code, no more than three people can sleep in any Residence Hall room overnight.
- Guests must be of the same gender as the student host.
- Guests may stay no more than two (2) consecutive nights with a host.
- Host student must inform their roommate(s) of the intent to host prior to submitting the Overnight Guest Form.
Additionally, student hosts need to be aware that:
- Guests may be asked to leave if they are involved in any violation of University policy.
- The University reserves the right to remove a guest from the premises if it is deemed to be in the interest of the health and safety of the residential community.
- Guest housing is not permitted during vacation periods when room availability is limited.
Priority for on-campus housing is given to full-time students registered in degree granting programs. Part-time students are welcome to live on campus as space is available.
Housing and roommate assignments are made for new students by the Housing Office. Efforts are made to assign roommates who have mutually requested each other on their housing contracts. Housing assignments are made without regard to race, color, religion, creed, sexual orientation, national origin, ancestry or disability (refer to Augustana University’s notice of nondiscrimination). If an applicant for housing fails to occupy the assigned accommodation on or before the second day of classes without having given the Housing Office notice, the space may be assigned to another student. In the event the applicant arrives later than the said date, other space will be assigned as available. A student who is required to live in University housing but fails to occupy the room, apartment, or house will be charged the cost for room and board.
Room and roommate assignments cannot be changed without approval of the Hall Director or designated Residence Life staff.
The University reserves the right to change a room assignment and/or assess additional charges for single room occupancy when a double room is occupied by only one student. When a student becomes a single occupant of a double room, he/she shall have the following options: (1) find a roommate, (2) move into a different room with a single occupant, thereby making it a double occupancy, (3) pay for a single room.
If the student does not exercise one of these options within a reasonable period of time, the Housing Office may elect to (1) reassign the student to another room where a vacancy exists or (2) give the student written notice that the student’s double room contract will be changed to the single room rate on a specific date and that the student will thereafter be charged at the single room rate until such time that an additional student may occupy the room.
If a roommate is studying abroad for an academic term, the student living on-campus will be charged a mid-level room rate for the academic term(s) in question. A mid-level room rate is halfway between the cost of a single and double room.
The assigned occupants of each room, house or apartment are financially responsible for maintaining the space and all its contents in good working order and free from damage. Each student is responsible for completing and submitting a room inventory at the beginning and end of his/her stay in a particular room.
Bicycles are permitted in residence hall rooms. Bicycles may be stored in a designated storage area in the residence hall only during the winter months. Bicycles are not permitted in the hallways, lobbies and other community areas of the residence halls. Exceptions must be approved by Residence Life staff.
Dayrooms, lounges, and lobbies are furnished for comfort and accessibility of all students. The furniture placed in common areas at the beginning of the year is to remain there throughout the academic year. Dayroom, lounge, and lobby furniture is not to be in individual rooms.
Food may be prepared in designated kitchens in each residence hall. Cooking in other areas is not permitted due to fire safety and pest concerns.
Electrical appliance guidelines include the following:
- Halogen lamps with 500-watt bulbs or larger are prohibited.
- Extension cords under rugs are prohibited. Overloaded outlets and many extension cords create excessive heat in wiring that increases the possibility of fire.
- Appliances with exposed heating elements are not permitted in residence hall rooms.
- Microwave ovens are available for student use in lobbies or kitchens of residence halls. Microwave ovens cannot be used in student rooms unless they are part of an integrated microwave/refrigerator unit.
- Space heaters are prohibited.
- Hair dryers and curling irons must be unplugged when not in use.
- Refrigerators must be unplugged during University breaks when residence halls are closed.
Corporate fines encourage residential students to collectively assume responsibility for maintaining an equitable and healthy living environment. An important tenet of residential communities is students holding their peers responsible for their actions. Students individually and collectively are financially responsible for damages that occur in each residential facility community area (i.e. lounges, hallways, bathrooms etc.).
As members of a residence hall (or floor), house or apartment, all students are expected to meet together to resolve conflicts related to damages and theft of university property that cannot be attributed to a specific student(s) by other means. Corporate fines are assessed to student accounts in the Business Office at the end of the fall semester (if moving off-campus or transferring) and at the close of the spring semester.
- Candles and Incense — Burning candles, incense, or other open flames is prohibited in University housing.
- Fire Safety and Fireworks — tampering with fire safety devices such as alarms, smoke detectors and extinguishers is prohibited. The possession and/or use of fireworks are also prohibited. Persons found to be in violation of this policy will be assessed a $50 minimum fine plus costs for repair and damage. A violation of this policy is also subject to city and state fire codes and may be referred to the Sioux Falls Fire Department.
- Fire Alarms — in case of fire, pull the alarm and call 911 (9.911 if calling from an on-campus telephone). Be sure to state your name, the name of the residence hall or building, and the building’s location. Do not assume someone else has called the fire department. Notify a Residence Life staff member immediately if you are in a residence hall. If the fire is small, attempt to extinguish it with one of the extinguishers on the floor. Isolate the fire by shutting the nearby doors.
Students may visit members of the opposite sex in student rooms, hallways, and community areas on residence hall floors during designated intervisitation hours: 10:00 a.m. - 2:00 a.m.
- Intervisitation takes rights of all students in the hall into consideration.
- Individual residence hall floors may establish 24 hour intervisitation in dayrooms and lounges located on their floor.
- Each residence hall floor has the opportunity to have reduced intervisitation hours by a majority vote of that floor. Reduced hours apply only to that specific floor.
- A room key and key card (access to exterior doors) is issued to residential students.
- A lost key may be replaced by contacting the Hall Director or building manager. A $5.00 charge will be assessed to the student’s account.
- Duplication, altering, or using unauthorized keys is prohibited.
- Students are expected to lock their door and carry their key with them at all times.
- Access to a student room is limited to the assigned occupants. Residence Life staff cannot open a room to retrieve another student’s possessions. (Refer to section on Room Entry and Search).
- Changing locks/keys to room is permitted only upon authorization of the Hall Director or building manager.
- Identification cards that also serve as keycard access to residence halls are replaced at the Campus Safety Office for a fee.
The University does not endorse the construction of lofts or other modifications in student rooms, but does recognize the need for students to personalize their room. These guidelines have been established out of concern for personal safety and to minimize potential costs incurred due to damage or loss as a result of the personalizing of rooms.
- All loft design and construction is the responsibility of the student.
- Lofts must be free-standing or gain their support from each other. Walls and ceilings may not be used to support lofts or other room modifications.
- Apart from bed frames, lofts may not incorporate existing room fixtures.
- All construction and room modifications must be completely dismantled and removed when the room is vacated.
- Lofts may not be stored in the residence halls over the summer.
- Lofts and other structures must be constructed so that they do not interfere with access to windows, heating units, plumbing and other areas that may need periodic maintenance. All construction must be at least 18” from heating units and light fixtures.
- Room modifications may not interfere with or obstruct a room entrance. Doors must be able to open at least 36 inches.
- Attached room fixtures (furniture, curtain rods, light fixtures, etc.) may not be removed or relocated.
- Construction is subject to inspection by University personnel.
The quality of the residence hall environment is everyone’s responsibility. Students are expected to report accident or maintenance situations requiring immediate attention. Students are encouraged to use reporting channels (report sheets or contact through Residence Life staff and housekeepers) to relay concerns about the needed repairs, replacements, or safety hazards.
If there is a medical emergency in student housing, attempt to involve a Residence Life staff member immediately or call Campus Safety at 274.4014. If the situation is life-threatening, call 911 (9.911 if calling from an on-campus telephone).
City fire code limits the overnight occupancy in residence hall rooms and apartment/house bedrooms to a maximum of three (3) persons.
Painting of student rooms in residence halls, apartments and theme houses is not permitted.
Augustana University is not liable for any property belonging to students which may be lost, stolen, or damaged in any way wherever this may occur on the University’s premises, including storage and laundry facilities. Students are strongly encouraged to lock their room anytime they are not in close proximity to their room. Students who abuse property that is not their own will be referred to the Judicial System.
Pets and live animals with the exception of tropical fish are not permitted in student housing. Aquariums have a 20-gallon limit. (Interruptions of electrical service are likely during vacation periods due to maintenance requirements).
South Campus – Bergsaker & Solberg Halls
Sunday-Thursday 10:00 p.m.- 10:00 a.m.
Friday-Saturday 12:00 a.m.- 10:00 a.m.
North Campus – Tuve, Stavig, and Granskou Halls
Sunday-Thursday 11:00 p.m. - 10:00 a.m.
Friday-Saturday 12:00 a.m.- 10:00 a.m.
Refrigerators must comply with the following standards:
- units may not use more than 1.5 amps
- size: no larger than 4.0 cubic feet
- only one refrigerator allowed per room
Hall receptionists monitor building access during specified hours in Bergsaker, Granskou, Solberg, Stavig, and Tuve Halls.
- Non-students who access a residence hall are to show a form of identification and sign-in at the reception desk. Hall receptionists are to call the room of the student the visitor wishes to see. The student must come to the lobby area to escort the guest to their room. Hall receptionists are not permitted to disclose student room numbers to visitors.
Students must present their identification card to the hall receptionist when entering a residence hall after 12:00 a.m. (other than their own residence hall) if they are not accompanied by a resident of that building.
Augustana recognizes the right of students to protection against unreasonable search and entry as guaranteed by the section on Rights, Freedoms, and Responsibilities of Augustana Students. In order to protect this right, the University has instituted the following procedures to govern search and entry of University-owned student rooms, apartments and houses.
The Residence Life program respects the privacy of the students and therefore, as a general rule, rooms will not be entered without an invitation. However, University staff and maintenance personnel are authorized to enter student rooms unannounced under certain conditions such as instances of extreme emergency relating to danger of life, safety, health, and property. The University also reserves the right to enter University-owned or operated housing for maintenance requirements and when behavioral concerns may constitute a violation of university policies.
Room entry and/or searches will be made with sensitivity to a person’s protection against unreasonable search and entry as discussed above. However, residential living encourages informal relationships between staff and students and the detection of policy violations are many times the result of frequent and casual interaction in student rooms. The following guidelines therefore establish a suggested procedure and should not be interpreted as a rigid policy.
- Authorized University personnel will not enter a student room without first knocking and identifying one’s self.
- Residence Life staff and other University personnel are authorized to use a pass key to gain entrance to a room if the assigned occupants are not present or if University personnel are refused entry. If assigned occupants are present, they will be notified of the entry.
- Whenever possible, the purpose of the entry will be stated to the occupants of the room.
- University staff is not authorized to enter a student’s room upon the request of another student.
- Rooms are routinely entered during vacation periods for safety and security reasons (i.e., closed windows, locked doors, electrical appliances unplugged).
- Only items which are specifically prohibited or which pose an immediate danger to the health or safety of the residents will be removed from the room without the permission of the owner.
- University personnel are free to seize illegal material but the extent of the search must be in keeping with the factual information upon which the room entry and probable cause for the search is intended.
- Except under extreme circumstances, premises occupied by students and the personal possessions of students shall not be searched unless appropriate authorization has been obtained. For premises such as University-owned housing or other property managed by Augustana, approval shall be given by the Dean of Students or the Director of Campus Safety, or a designate before a search is conducted. The request for search shall specify the reasons for the search and the object or information sought.
- All evidence seized during searches may be used in University disciplinary hearings.
- No provisions in the Augustana regulations give University officials authority to consent to a search of a student’s living quarters by police or other governmental officials without a court-issued warrant.
Screens and windows may not be removed and under no circumstances should objects be dropped from windows or stairwells.
Signs may be posted on bulletin boards and in hallways. Posting signs on entry doors and glass partitions is prohibited. Signs publicizing non-university business and events may be posted in the lobbies with the permission of the appropriate hall director or building manager.
All University-owned housing is smoke-free.
Door-to-door solicitation is limited to on-campus organizations. Prior approval (inc. exceptions) must be granted by the Director of Residence Life. Off-campus organizations and businesses may leave informational fliers and advertisements with the Residence Life Office for distribution if the publicity is appropriate to the campus and congruent with the values of Augustana University. Lounges, dayrooms, recreation areas and other common areas may not be used for sales presentations by non-University individuals.
University-owned housing facilities have limited spaces allocated for storage. If available, storage space may be designated for students. All stored items must be clearly marked (identified with name and home address). Each academic year after November 1, unclaimed or unmarked items will be either discarded or donated to a charity. The Augustana Student Association operates a summer storage program for lofts, carpet, furniture and other large items. Neither the University nor ASA assumes responsibility for lost or damaged items.
Cable television access is available in student rooms in all residence halls. Contact the Housing Office for subscription rates for this optional service.
The approach of severe weather may be announced by sirens. In case of an approaching tornado, the following procedures should be followed:
- Move to the lowest floor of the building.
- Sit in a central corridor covering your face with your arms.
- Stay away from windows.
- Carry identification with you.
- NEVER use fire alarm for notification purposes.
Housing facilities are normally closed during vacation periods and will normally re-open at noon the day before classes begin. During most academic year breaks, housing is made available for students with unique and extraordinary circumstances. Students may request vacation housing by contacting the Housing Office, and additional information can be obtained online through Break Housing. A nominal fee of $5.00 per night is charged to students unless required to stay on campus by a University department for employment or participation in University-sponsored activities.
Students may apply to use a waterbed in University housing. Failure to follow the guidelines below will result in loss of privilege, a $75.00 fine, and/or possible judicial sanctions.
- Student must make a written request/application to the Housing Office. This application must include proof of liability insurance — $100,000. (cost is approximately $25.00 for $100,000 coverage per year).
- Waterbeds may not exceed 4 feet by 7 feet and may not restrict the entrance of the room — (36” door clearance and at least 18 inches of access to windows and heating units).
- Waterbeds may not be lofted. Placement of beds on first (1st) floor rooms is encouraged.
- The Housing Office reserves the right to remove a waterbed if behavioral, health or safety concerns arise.
- Designated sinks on each floor must be used when filling or draining waterbeds. Waterbeds may not be drained from windows, stairwells, etc. Quality hose for filling and draining will be furnished by the student.