Circle K Constitution

Article I. Name

Section 1. The name of this organization shall be Circle K International, and shall also be known by its initials “CKI”.

Article II. Objects

Section 1. The objects of this organization shall be:
“Objects”
To emphasize the advantages of the democratic way of life;
To provide the opportunity for leadership training in service;
To observe on the campus an din the community;
To cooperate with the administrative officers of the educational institutions of which the clubs are a part;
To encourage participation in group activities;
To develop aggressive citizenship and the spirit of service for improvement of all human relationships;
To afford useful training in the social graces and personality development; and
To encourage and promote the following ideals:
To give primacy to the human and spiritual rather than to the material values of life;
To encourage the daily living of the Golden Rule in all human relationships;
To promote the adoption and the application of high social, business and professional standards;
To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship;
To provide through Circle K clubs a practical means to form enduring friendships, to render altruistic service, and to build better communities; and
To cooperate in creating and maintaining that sound public opinion and high idealism which makes possible the increase of righteousness, justice, patriotism and goodwill.

Section 2. The vision of this organization shall be:
Circle K is the organization hat holds the promise of today’s college student becoming tomorrow’s leader. IT exists to meet the personal needs of the individual collegian through the qualities of leadership, the rewards of service, and the unique spirit of friendship. Circle K’s potential lies in its ability to positively influence those in our society who are facing ultimate personal decisions, and those who will one day create the vision of mankind for generations to future, realized in the colleges and universit8ies of today. The Vision of Circle K International is dedicated to the realization of mankind’s potential.

Article III. Powers

Section I. The powers of Circle K international shall be:
a. To direct, manage, supervise and control its business, property and funds;
b. To create, supervise, assist and control chartered clubs and groups of chartered clubs in divisions and districts.

Section 2. All policies and actions of Circle K International shall be subject to control and regulation by the Board of Trustees of Kiwanis International.

Article IV. International Office

Section 1. The office and mailing address of Circle K International shall be at such place as may be selected and designated by the Board of Trustees of Kiwanis International.

Article V. International Office

Section 1. The office and mailing address of Circle K International shall consist of Circle K clubs which have been accepted by the Board of Trustees of Kiwanis International and certified in the manner prescribed in the Bylaws.

Section 2. Each prospective Circle K club meeting all requirements and obligations, and agreeing to be bound by the Constitution and Bylaws of Circle K International then and thereafter in force shall be granted an official Circle K Charter.

Section 3. Any member club that fails to conform to the provisions of the Constitution and Bylaws, as adopted and amended, may have its charter and membership in Circle K International suspended or revoked by action of the Board of Trustees of Circle K International.

Article VI. Clubs

Section 1. Circle K clubs may be chartered at any institution which offers courses leading to a baccalaureate or post-baccalaureate degree. Circle K clubs may also be chartered at vocational technical schools that have received a technical certification by state or provincial boards of education, or by the appropriate national board or body.

Section 2
a. Any student of good character, who is officially enrolled for at least half time status, as defined by the institution in which a club exists, may be elected to active membership in said club. Membership shall become inactive when the above academic requirements are not met during the academic year. An academic year shall be as defined by the institution.
b. When a district or International officer transfers to a school where a Circle K club does not exist, the officer must be enrolled for at least half-time status at the new institution, and the officer is allowed a 90 day grace period to start said club. When a district or International officer transfers to a school where Circle K club does exist, the officer shall join that club within 30 days of transfer. In the event that a clubs minimum membership requirements prevent said officer from joining the club within the grace period the club president shall notify the district or International board affected of such date when the officer may be eligible to join. Said officer must join the club no later than fourteen days after the stated date. If the officer has not joined by the expiration of the allowed time, said officer shall be removed from office by action of the district or International board affected.

Section 3. Each Circle K club shall adopt criteria which will serve as minimum membership requirements for all members and prospective members of CKI. Criteria shall be adopted by majority vote of the club board of directors. The criteria for students seeking membership shall include:
a. Payment of all club, district, and International dues;
b. Club meeting attendance requirements;
c. Circle K education seminar attendance requirements;
d. Attendance requirements for Circle K sponsored service, personal leadership development, and fellowship activities;
e. Fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of KCI.

The criteria for a student to retain active membership shall include:
a. payment of all club, district and International dues by December 1;
b. Club meeting attendance requirements;
c. Circle K education seminar attendance requirements;
d. Attendance requirements for Circle K sponsored service, personal leadership development, and fellowship activities;
e. Maintain the minimum grade point average as set forth by the institution for graduation;
f. Fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of CKI. The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year. The district and Circle K International shall have the right to request changes in club criteria in the event it does not comply with this section

Section 4. Any person not otherwise eligible for active membership who has made significant contribution to a club, campus or community may be elected an honorary member of a club for a period of one year. Honorary members shall pay no dues and shall be entitled to all privileges of membership in the club with the exception of voting and holding office.

Section 5. In no instance shall a local Circle K club place a “maximum” limit on its membership, or have any special requirements for membership which may lead to discrimination based on race, nationality, sex, or religion.

Section 6. If permitted by state, provincial or national law, a Circle K club after receiving its charter may incorporate as a non profit corporation subject to the approval of the Circle K International Board of Trustees, but only by the name designated in its Charter, such as the “Circle K club of __________ University,” and said club shall agree, as a condition precedent to incorporation, that it will as an incorporated body abide by the Constitution and Bylaws of Circle K International then in force, or thereafter, from time to time, amended.

Article VII. Districts

Section 1. The Board of Trustees of Circle K International, for the purposes of promoting the best interests of Circle K, shall create, supervise and assist Circle K districts, which are regional associations of clubs.

Section 2. Each Circle K district shall be co-extensive with one of the districts of Kiwanis International and shall be divided into divisions as approved by the sponsoring Kiwanis district. At the request of the sponsoring Kiwanis district and with the approval of the Board of Trustees of Kiwanis International, more than one Circle K district may be created within the boundaries of the sponsoring Kiwanis district, each Circle k district being divided into divisions and having a Circle K administrator. A change in the territorial limits of a district of Kiwanis International shall automatically, and to the same extent, change the territorial limits of the corresponding Circle K district.

Section 3. Each club situated within the territorial limits of a Circle K district shall be a member of said district, so long as such club continues to comply with the Constitution and Bylaws of Circle K International and the district bylaws, as adopted and amended.

Section 4. Each sponsoring Kiwanis district shall be responsible for the proper operation and functioning of its Circle K district.

Section 5. Each district shall hold an annual convention after the second weekend in February and before the first full weekend in April. The exact time and place of which shall be determined by the District board of Officers in Consultation with the district administrator. A district may petition the International board of Trustees to hold their annual convention at a later date; however, no convention shall be held after April 15 in any given year. If, in any year, the administrator of Circle K International, in conjunction with the president of Circle K International and the Kiwanis Counselor to Circle K international, shall determine that participation in a regional meeting shall be more beneficial for any district, such regional meeting shall be held serving the same purposes of the district convention. The secretary or Secretary/treasurer will mail to each club, and to the Kiwanis Circle K district administrator, an official call to the annual convention at least thirty days prior to the dates of said convention.

Section 6. Each Circle K district, through its annual convention, shall adopt the Standard Form for District Bylaws, modified only as approved by the Kiwanis District Board of Trustees, the board of Trustees of Circle K International and the Administrator of Circle K International.

Section 7. If permitted by state, provincial or national law, a district, after receiving its charter of Organization, may incorporate under the name given on said Charter of Organization, and said district shall agree, as a condition of incorporation, that it will as a corporate body, abide by the Bylaws of the district and the Constitution and Bylaws of Circle K International then in force and thereafter as amended.

Article VII. Officers

Section 1. The officers of Circle K International shall be a president, a secretary, nine trustees, the Administrator of Circle K International and the district governors. The Administrator shall not have the right to vote. Each officer, except the Administrator of Circle K International, shall be an active member in good standing of a club within a member district during the term of office. No officer of this organization shall serve concurrently in any other office in a member club or a district within this organization, and no offices shall be combined in one person. Section 2. The president, secretary, and trustees shall be elected by the voting delegates at the annual International convention of this organization in the manner prescribed in the Bylaws, Article X. They shall assume office on the first day of the administrative year immediately following their election and shall serve for a term of one year or until their successors are duly elected and qualified.

Section 3. The administrator of Circle K International shall be appointed by the Secretary of Kiwanis International, who shall have the power to fix the Administrator’s salary and appoint and fix the compensation of such other administrative officers as may be deemed necessary. The Kiwanis International Secretary shall also have the power to remove from office any person so appointed, including the Administrator of Circle K International.

Section 4. The district governors shall be elected at their respective district conventions in the manner prescribed in their district bylaws.

Section 5. All officers, except the Administrator of Circle K International, shall serve without compensation and accept no renumerative employment from Circle K International, Kiwanis International, or any district.

Section 6. A vacancy occurring in any elective office between conventions shall be filled in the manner prescribed in the Bylaws.

Article IX. Board of Trustees

Section 1. The Board of Trustees of Circle K International shall consist of the president, the secretary, and the nine trustees; in addition, the Kiwanis Counselor to Circle K International and the Administrator of Circle K International shall serve as ex-officio members of regular Board membership except the right to vote.

Section 2. The Board of Trustees shall define the policies and shall have full administrative authority in all matters concerning Circle K International, within the bounds of the established policies of Kiwanis International concerning the establishment and operation of Circle K International and Circle K clubs.

Section 3. The Board of Trustees shall interpret the scope and meaning of the Constitution and Bylaws of Circle K International, subject to review by the Board of Trustees of Kiwanis International whose decisions shall be final and binding.

Article X. International Council

Section1. The International Council of Circle K International shall be established and consist of the officers of Circle K International, as defined in Article VIII, Section 1 of this Constitution. In addition, the Kiwanis Counselor to Circle K International shall serve as Advisor to and as an ex-officio member of the Council, but without the right to vote. The Administrator of Circle K International shall also be without the right to vote. Past presidents of Circle K International who are active members of Circle K Clubs in good standing shall also be members of the International Council.

Section 2. A majority of the Council shall constitute a quorum. In case nay district governor cannot be present at a meeting of the Council, the governor may, with the approval of the International Board of Trustees, appoint an elected official of that district to attend in the governor’s stead with like powers. The district Circle K administrators and Circle K district secretaries and secretary-treasurers shall be invited to observe all Council meetings and participate in discussions.

Section 3. Meetings of the International council shall be held in any year in which no International convention is held. Meetings of the International Council may also be held on the opening day of the annual International convention, and at such other times and places as shall be determined b the Board of Trustees, with the concurrence of the Board of Trustees of Kiwanis International for all meetings of the International Council, written notice shall be sent to each member of the Council, said notice to be mailed at least fourteen days prior to the beginning of the meeting.

Section 4. In any year in which no Circle K International convention is held, the International Council shall have the right to enact and amend the Bylaws of Circle K International in accordance with the procedure set forth in the Bylaws,, Article XVIII, and shall have the responsibility of electing the president, the secretary and nine trustees for the coming administrative year of Circle K International. In all years, the Council shall confer with and advise the board of Trustees of Circle K International on matters relating to Circle K international.

Section 5. The president of Circle K International shall preside over meetings of the International Council. In the president’s absence, the council, upon recommendation of the Board of Trustees, shall elect one of the trustees to preside.

Article XI. International Counselor

Section 1. The Kiwanis Counselor to Circle K International shall be the official representative of Kiwanis International at all meetings of the Board of Trustees of Circle K International at all meetings the Circle K international Council, and at eh Circle K International Convention. The Counselor shall be a member of th4e Board of Trustees of Kiwanis International, appointed to serve as Counselor by the President of Kiwanis International.

Section 2. The International Counselor shall serve as advisor to the Board of Trustees of Circle K International and as a liaison between the Board of Officers and the Board of Trustees of Kiwanis International. The Counselor shall also perform such other duties as may be assigned by the President or the Board of Trustees of Kiwanis International. The Counselor shall assist the Board of Trustees in their studies and deliberations to the extent permitted by the policies of Kiwanis International and the directives of the Kiwanis International Board of Trustees.

Article XII. Conventions

Section 1. There shall be an annual convention of Circle K International at such time and place as shall be determined by the board of Trustees, with the concurrence of the Circle K administrator, unless in any year the Board of Trustees and the Board of Trustees of Kiwanis International shall determine that the holding of such annual convention would be inadvisable.

Section 2. Each member Circle K club in good standing with Circle K International and its respective district shall be entitled at any Circle K International convention to two voting delegates, two alternate voting delegates and as many non voting delegates, as may be allowed by the administrator and the Board of Trustees. Each member Circle K Club is expected to have representation at each Circle K International Convention. No delegate shall be certified unless the delegate’s name appears on the official membership lists submitted during the year. A lieutenant governor, or immediate past lieutenant governor, for a club in that division, or district secretary, district treasurer, or district secretary/treasurer, or district editor, if one is elected, for any club in the district, may represent, by vote, a club not otherwise represented by two voting delegates at the International Convention, providing that person has the authority to do so in writing from the club to be represented. That status of the immediate past lieutenant governor as an immediate past lieutenant governor or editor as an elected editor shall be certified by the district governor or Circle K district administrator.

Section 3. The official members of the Circle K International Council, as set forth in Article X, Section 1of this Constitution, and the immediate past governors of all districts who are still members of a Circle K club, shall be delegates-at-large to all Circle K International Conventions.

Section 4. Each certified voting delegate and voting delegate-at-large represent at a circle K International convention shall be entitled to vote on each question submitted to that convention. There shall be no cumulative voting, absentee voting or voting by proxy.

Article XIII. Committees

Section 1. The president, with the advice and consent of the Board of Trustees, shall appoint an Executive Committee consisting of the International secretary and at least two International trustees. The president shall preside over the Executive Committee. In the absence of the president, the committee shall elect a chair person.

Section 2. The president, with the advice and consent of the Board of Trustees and the Administrator, shall appoint a Finance and Administration Coordinator. The Finance and Administration Coordinator shall serve as a member of the Executive Committee.

Section 3. Special Committees of the Board of Trustees shall be appointed by the president, with the advice and consent of at least three members. The terms of such committees shall expire coincident with the term of the president.

Section 4. Special ad-hoc Committees may be appointed by the president, with the advice and consent of the Board of Trustees and the Administrator. Such committees shall consist of at least three members. The terms of such committees shall expire at the discretion of the president, with the advice and consent of the Board of Trustees and the Administrator.

Section 5. All Special Board and Ad-hoc Committees shall report to the president and the Board of Trustees. Committees shall meet at the call of the president, or the chair person with the approval of the president, the International Counselor and the International Administrator of Circle K International, with a least fifteen days notice of the meeting being given to all concern. Any costs accruing to the operation of the committee shall be budgeted in accordance with normal budgeting procedure.

Section 6. Correspondence originating in any committee addressed external to Circle K International hall have the prior approval of the Circle K International Administrator before release.

Article XIV Revenue

Section 1. Each Circle K club shall pay to Circle K International for every club member, except honorary members, the sum of twelve per annum, due on October 1 of each year. A club in good standing will be placed on delinquent status if no dues are received by December 1 of that same year. First time new members who join existing clubs between April 15 and September 30 shall pay the sum of six dollars. Members of clubs chartered or reactivated between July 15 and September 30 shall pay the sum of twelve dollars for International dues and shall be in good standing for the remainder of the current year and the following administrative year.

Section 2. To entitle all members to receive the International magazine, literature and other services, the annual dues must be paid. In case of non-payment of membership dues as prescribed in Article XIV, Section 1, the Circle K club shall be considered delinquent and not in good standing until such payments are received.

Section 3. The Circle K club shall have the responsibility of sending Circle K International the necessary membership forms and annual dues for each additional member added to the club throughout the year.

Section 4. Each club shall pay to the district of which it is a member, a sum for each member of the club, as established by the delegates at the district convention. In no case shall the total district dues exceed ten dollars per annum per member.

Article XV Name and Emblem

Section 1. The Board of Trustees of Circle K International shall adopt an official emblem and other insignia.

Section 2. Every local club member in good standing shall be entitled to wear the emblem and insignia.

Section 3. The name, emblem and insignia of Circle K International shall be used for only such purposes as shall be authorized by the Board of Trustees, subject to the approval of the Circle K International Administrator. In no case shall they be used as a trade name or trade mark, nor in a way or for a purpose that demeans or impugns the name of Circle K or Kiwanis.

Article XVI Auxiliary Bodies

Section 1. There shall be no auxiliary bodies created or organized within or officially associated with this organization.

Article XVII Bylaws and Amendments to Bylaws

Section 1. Bylaws for the government of Circle K International, consistent with this Constitution, shall be enacted and may be amended from time to time by a majority vote of the voting delegates and voting delegates-at-large present and voting at any convention of Circle K International. No such action shall become effective until approved by the Board of Trustees of Kiwanis International. Proposed amendments to the Bylaws to be voted up on at a convention may be submitted in writing by Circle K clubs in good standing, Circle K districts, the Board of Trustees of Circle K International or the Administrator of Circle K International and shall be received by the Administrator or at least sixty days prior to the opening of the convention. District proposals must be approved by a simple majority of the district’s House of Delegates or the District Board of Officers. Club proposals must be approved by a simple majority of the members present at a regularly-scheduled meeting. The Administrator shall then send a copy of the proposed amendments to every club and every district officer not less than thirty days and convention registrants from each chartered club not less than fifteen days prior to the convention. Late registrants will have copies placed in their registration packets. A summary of all action taken at the International convention with retard to each amendment shall be included in the general mailing following the review of the Kiwanis International Board to all chartered Circle K clubs following said convention.

Article XVIII Amendments to the Constitution

Section 1. Amendment s to this Constitution shall be made by a two-thirds vote of the voting delegates-at-large present and voting at any convention of Circle K International.

Section 2. No amendments to this Constitution shall become effective until approved by the Board of Trustees of Kiwanis International]

Section 3. Amendments to this Constitution may be adopted by action of the Board of Trustees of Kiwanis International.

Section 4. Proposed amendments may be submitted by Circle K clubs in good standing, Circle K districts, and by the Board of Trustees of Circle K International and shall be received by the International Administrator shall then send a copy of all proposed amendments to every club and every district office not less that thirty days and convention registrants from each chartered club not less than fifteen day prior to the convention. Late registrants will have copies placed in their registration packets. A summary of all action taken at the International convention with regard to each amendment shall be included in the general mailing following the review o the Kiwanis International Board to all chartered Circle K clubs following said convention.

Bylaws

Article 1 Clubs

Section 1. A Circle K club may be established in an institution of higher education as described by the Constitution, Article VI< Section 1, upon the request of a Kiwanis club which agrees to sponsor the proposed club. A petition for a charter will be made on a standard form provided by the Administrator of Circle K International and shall be singed by at least twenty student eligible or membership and endorsed by a administrative officer of the institution in which the prospective club would exist. Each petition shall certify that the prospective club has adopted and complied with the provision of the Standard Form for Club Bylaws, modified only as approved by the Board of Trustees of Circle K International and has agreed to be bound by the Constitution and Bylaws of this organization as adopte4d and amended. Upon completion of these requirements, the prospective club shall be issued a Charter of Membership in this organization. The postmarked date of the Petition of Charter shall serve as the official date of the Charter of Membership.

Section 2. The name of a club shall be that given on its Charter of Membership.

Section 3. The Objects of a club shall e the same as the Objects of Circle K International

Section 4. The vision of a club shall be the same as the Vision of Circle K International.

Section 5. At the beginning of each school year a no later than September 1, the Circle K International Administrator shall send to the president of each Circle K club the “Dues and Membership Form,” requesting the necessary pertinent information for office records, including preferred mailing address. Such forms are to be completed by the Circle K club and returned directly to Circle K International with applicable International membership dues.

Section 6. During the school year each club shall hold one weekly meeting on such day and at such place as shall e determined by the club officers. It may hold such other meetings as the officers of the membership may desire.