Support Staff Positions

Title: Office Coordinator

Position Type: Full-Time

Department: Center for Western Studies

Augustana University Center for Western Studies, a regional research center, invites applications for a highly organized and detail-oriented Office Coordinator to assist the Executive Director in managing the Center for Western Studies' operations, finances, programs, events, and staff. This full-time position requires strong administrative, financial, and event coordination skills, as well as the ability to foster positive relationships with stakeholders.

Duties include, but are not limited to:

• Administrative Support: Manage correspondence, prepare reports, process payments, track financial data, and serve as a liaison with various departments.

• Event Coordination: Assist with organizing events such as the Boe Forum, Dakota Humanities Conference, Artists of the Plains, gallery receptions, and board meetings. Handle logistics, including scheduling, catering, and participant communication.

• Financial Management: Maintain accurate financial records, compile reports, process donations, and manage sales tax submissions.

• Staff Supervision: Train and mentor staff and student employees, coordinate time sheets, and delegate tasks efficiently.

• Program Support: Assist with publication processes, gift shop management, and research appointments.

• Building Operations: Manage building security, housekeeping, and scheduling for events and classes. Serve as a point of contact for maintenance issues.

Qualifications include:

• Current and valid Driver’s License

• Bachelor’s degree in the humanities, sciences, or social sciences.

• Previous administrative support and/or bookkeeping with basic knowledge of Microsoft Office Suite (including Word and Excel) and the Google Suite (Sheets, Calendar, Drive and Gmail). 

• Strong communication skills and professional customer service mentality.

• Ability to exercise poise, discretion, and integrity towards students, staff, faculty, and the general public. 

• Ability to prioritize and plan work activities to use time effectively.

Interacting with students, faculty and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Application Procedure: 

Interested applicants are asked to complete the below application materials. These application materials should be submitted in one document to our career center. If assistance is needed during the application process, please contact humanresources@augie.edu.

• Letter of interest

• Resume or curriculum vitae

• Contact information for at least three references 

Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.

Title: Procurement Specialist

Position Type: Full-Time

Department: Business Office

Augustana University invites applications for a full-time Procurement Specialist. This position supports procurement activities by handling vendor relations, processing orders, ensuring compliance with policies, and assisting with cost-saving initiatives to meet institutional needs.

Duties include but are not limited to: 

• Research and identify potential vendors as well as develop and implement vendor selection and evaluation policies.

• Build and maintain strong supplier relationships.

• Negotiate pricing, contracts, and terms to ensure supplier performance meets quality, cost, and delivery standards.

• Process purchase orders and requisitions efficiently as well as ensure timely delivery of goods and services.

• Manage inventory levels to prevent shortages or overstocking and resolve issues with shipments and order discrepancies.

• Implement cost-saving and sustainability measures as well as identify opportunities for bulk purchasing and budget optimization.

• Monitor spending trends to support strategic decision-making.

• Ensure adherence to legal regulations, company policies, and industry standards by maintaining accurate procurement records for audits and reporting, and aligning policies with university accreditation and funding agency requirements.

• Work closely with internal departments to meet procurement needs and address specialized needs such as grant-funded purchases and academic resources.

• Develop educational materials to inform staff and faculty of procurement policies and conduct training sessions and provide ongoing support.

• Regularly review policies to ensure relevance and efficiency while staying informed about industry trends to enhance procurement strategies.

Qualifications: 

• Bachelor’s degree or relevant combination of education and experience.

• Minimum of 3-years of experience in procurement or purchasing, preferably in a nonprofit, higher education.

• Knowledge of procurement principles and vendor negotiation.

• Familiarity with nonprofit regulations, including tax-exempt purchasing and grant compliance (e.g., Uniform Guidance for federal funding).

• Experience in drafting, communicating, and implementing clear, efficient, and effective policies and procedures.

• Strong ethical standards and knowledge of best practices in procurement compliance and sustainability.

• Exceptional organizational skills, with a keen attention to detail and a demonstrated ability to prioritize and manage multiple tasks simultaneously in a fast-paced, dynamic environment. 

• Skilled in developing and implementing strategic sourcing practices that optimize procurement outcomes, such as negotiating preferred pricing agreements to achieve long-term value, securing vendor rebates to enhance financial efficiency, and structuring favorable payment terms to support cash flow management.

Interacting with students, faculty and leadership from diverse backgrounds and perspectives, along with a deep appreciation and respect for academic principles and culture, must be a top value of the candidate.

Application Procedure:

The position will remain open until filled. Interested applicants are asked to submit the below application materials in one document to our career center. If assistance is needed during the application process, please contact humanresources@augie.edu.

• Letter of interest

• Resume or curriculum vitae

• Contact information for at least three references 

Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.

Title: Substitute Teacher

Department: Campus Learning Center

The Augustana University Campus Learning Center invites applications for Substitute Head Teachers. The hours for this position are 7:30 am 5:30 pm Monday through Friday. This is a year-round as-needed position.

These positions could occur in classrooms for children 1- to 3-year-olds or in classrooms for 3- to 6-year-olds. A teaching position could be for a five-hour or eight-hour shift, and could be for one day or several days in a row. Long term summer assignments are available. 

Required Qualifications:

• A Bachelor's Degree is preferred in Early Childhood, Elementary Education or Special Education.
• Interacting with students, faculty and leadership from diverse backgrounds and perspectives, along with a deep appreciation and respect for academic principles and culture, must be a top value of the candidate.

Application Procedure: 

The position will remain open until filled. Interested applicants are asked to submit the below application materials in one document to our career center. If assistance is needed during the application process, please contact humanresources@augie.edu.

• Letter of interest
• Resume or curriculum vitae
• Contact information for at least three references 

Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.