Administrative Positions

Employees whose work activities are substantially involved in the administration of the University, other than teaching, shall be designated as administrators by the President of the University.

CURRENT OPENINGS:


Job Title: Assistant or Associate Athletic Director for Internal Operations
Position Type: Full-Time
Department: Athletics

Augustana University, after recently announcing a goal of transitioning to Division I intercollegiate athletics, invites applications for the opportunity of Assistant or Associate Athletic Director for Internal Operations. 

Located in the growing and vibrant city of Sioux Falls, South Dakota (with metro area of roughly 250,000 people), Augustana University has, for more than 150 years, provided a strong student-centric education based on its five core values: Christian faith, liberal arts, excellence, community and service. Currently with 19 NCAA Division II sports programs, Augustana Athletics is focused on building champions in the classroom, in competition and in the community. Consistently ranking in the top twenty of the Learfield Directors’ Cup for all of Division II, Augustana announced the approval by the Board of Trustees in December, 2018 of AU: Vision 2030 which will guide the university going forward. The goal of transitioning to Division I intercollegiate athletics is part of that vision.   

General Description
Under general direction of the Director of Athletics, and in accordance with all NCAA, Northern Sun Intercollegiate Conference, and university policies, assists with the organization of daily operations of the athletics department. The Assistant or  Associate Athletic Director for Internal Operations reports to the Director of Athletics and serves in a leadership role in the department. 

Major Areas of Responsibility

  • Perform daily administrative operations of the athletics department
  • Oversee and support all game day operations for home sporting events
  • Oversee facility and practice scheduling
  • Assist with program competition schedules
  • Manage team and administrative budgets
  • Sport administrator for select sport programs
  • Oversee bid process for conference and NCAA postseason events
  • Oversee equipment and apparel relationships
  • Oversee team transportation

Knowledge, Skills, Abilities and Personal Characteristics:

  • Effective verbal and written communication skills
  • Self-starter
  • Strong commitment to customer service and demonstrated ability to work effectively with a variety of groups including coaches, students, faculty, staff and fans
  • Creative and willing to try new things
  • Strong organizational/planning/time management skills
  • Demonstrated skill and knowledge of Word, Excel, Publisher and various computer applications
  • Must demonstrate high energy, flexibility with schedule, and demonstrated problem solving skills

Minimum Qualifications

The candidate must have a bachelor’s degree, with two or more years of professional experience.  The candidate must have the ability to effectively work in a fast paced team environment and be a self-starter.

Interacting with students, faculty and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Application Procedure: Send application letter indicating why you are interested in this position, a current resume, a completed Augustana University employment application, the names, addresses and telephone numbers of three persons qualified to provide a reference. Valuing diversity and inclusivity are important aspects of the culture and ethos of Augustana University. Please share how you envision embracing and advancing these ideals. Please submit your application package electronically to: humanresources@augie.edu. Athletics web site: www.goaugie.com.


Job Title: Director of Facility Services
Position Type: Full-Time
Department: Buildings and Grounds Department

 

This position is supported by and coordinates closely with maintenance, grounds, housekeeping, and campus safety teams to ensure that university buildings, mechanical systems, and grounds are well maintained, aesthetically pleasing, clean, functional and safe for employees, students, and guests.

The director leads an exceptionally talented team of skilled trades people and managers. This diverse group of individuals is passionate about providing the highest levels of quality craftsmanship, customer service, and teamwork through sustainable practices and takes pride in supporting the mission of the university through serving as stewards of the university.

Under the direct report and general supervision of the Vice President for Finance and Administration, the individual: directs the planning and administration of all physical plant activities; manages the maintenance, repair, construction, and renovation of facilities in order to provide an environment which is aesthetically pleasing and conducive to the learning process and which enhances the teaching, research, and public service functions of the university; manages grounds and maintenance staff and all of the utilities systems; and is responsible for the overall management of environmental control systems.

The director works with various departments to ensure the university is in compliance with all regulatory issues related to the storage of hazardous materials; provides leadership on all matters concerning university infrastructure and related services; advises administration on all relevant policies and procedures related to the management of the physical resources of the university, and ensures compliance with all applicable federal, state, local, and university policies and procedures.

Duties and Responsibilities

  • Develops long and short range maintenance plans/programs (e.g. emergency response plans, energy management plans, annual budget, etc.) for the purpose of ensuring that university resources are effectively utilized.
  • Directs projects (e.g. site repairs/construction, preventive maintenance, etc.) for the purpose of ensuring completion within established time frames, project design, and budget.
  • Inspects new construction, repair work, projects, equipment, work orders, daily maintenance, and supplies for the purpose of ensuring that jobs are completed efficiently, ensures specifications for major capital improvements are within local/state/federal regulations, and approves inspection reports and payment requests.
  • Supervises and coordinates the work of all assigned personnel in maintenance and grounds, plans and assigns work and work schedules, and conducts performance evaluations.
  • Develops and facilitates appropriate programs of maintenance and repair for all university sites to include buildings, HVAC systems, water systems, waste water systems, contracted services, and state and local coding pertaining to each individual site.
  • Develops, implements, and maintains appropriate programs of service for utilities and utility service systems throughout the university including electric, water, wastewater, and fossil fuels.
  • Maintains and updates the university's master facility plan annually.
  • Keeps abreast of all applicable safety regulations and building codes.
  • Serves as project manager and works with appropriate university officials and outside resources to plan and develop new building construction, renovations, or modifications.
  • Oversees new construction and campus improvement projects, including planning, development of bid specs, monitoring construction work acceptance, etc.
  • Prepares sketches, cost estimates, and descriptions for in-house repair or renovation projects and reads/interprets blueprints, engineering/architectural drawings, and schematics.
  • Oversees third-party vendors and approves payment and requisitions for supplies and equipment.
  • Develops and maintains the facilities Standard Operating Procedures (SOP) for related departments.
  • Responsible for developing a maintenance program for the university, including the reporting of deferred maintenance costs as well as estimating costs for long-range repairs and replacements.
  • Responsible for the compilation of data on various contractors, delayed maintenance costs, etc. to support adequate planning.
  • Develops benchmarking criteria and collects performance data to monitor success and risk conditions associated with all maintenance programs and work orders.
  • Recommends and participates in the development of university policies and procedures related to the area.
  • Leads by example and shares daily responsibilities with staff to execute solutions.
  • Carries out special projects as may be assigned.

Work Experience

  • Minimum seven years of leadership experience in a large organizational operation.
  • More than seven years of experience managing multiple departments/activities in planning, programming, construction, and maintenance of facilities.
  • Seven years of experience managing or working with the operation of HVAC, plumbing, industrial, or commercial mechanical and electrical systems.
  • Minimum of seven years of experience in a management role in property, facilities, project, or risk management.
  • Working knowledge of at least three relevant trades (mechanical, electrical, and plumbing).
  • Possess a wide degree of creativity and range of technical knowledge of all aspects of plant structures, maintenance, and repair.
  • Excellent communication skills.
  • Seven years of experience working in municipal, hospital, or higher education preferred.

Knowledge, Skills, Abilities

  • Experience and comfort with giving presentations to large groups of people and to senior management.
  • Excellent and effective written, verbal, and interpersonal communication skills.
  • Computer experience with work order systems such as Schooldude, MS Project, or other project tools
  • Experience with Microsoft Office suite and high functioning abilities with Excel.
  • Strong leadership, critical thinking, and problem solving skills.
  • Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.
  • Willing to work with staff on daily tasks.

Required Qualifications

  • Bachelor's Degree in engineering, administration, or related field.
  • A minimum of seven (7) years of facilities management experience in a public or private setting.
  • Demonstrated communication and presentation skills, both oral and written.
  • Demonstrated experience with preparing and overseeing a large annual operating budget.
  • 5 years supervisory experience

Preferred Qualifications

  • Master's Degree in an engineering or other technical discipline, business administration, operations management, or related disciplines.
  • Experience managing a multi-level service operation with a variety of subordinate employees with a broad range of knowledge, skills, and abilities.
  • Demonstrated ability to approach and solve complex problems, handle multiple issues daily, and maintain good judgment during stressful situations.
  • Demonstrated ability to use computer applications.
  • Demonstrated relationship management experience with senior leadership.

The applicant should desire to seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings, have a willingness to change for continual improvement, contribute to a culture of environmental stewardship, practice resource conservation, and actively work toward achieving long-term sustainability goals.

Working Conditions

  • May be required to work evenings and/or weekends
  • Work will be performed indoors and/or outdoors; exposure to inclement weather conditions is possible
  • Occasional travel to attend conferences, meetings, trainings, etc.

The Director of Facility Services is responsible for supporting student success by maintaining and continually improving Augustana University’s 100-acre campus in Sioux Falls, South Dakota. There are approximately one million square feet of university controlled facilities including office, housing, classroom, conferencing, and retail spaces.

Interacting with students, faculty, and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Application Procedure

Send application letter indicating why you are interested in this position, a current resume, a completed Augustana University employment application, the names, addresses and telephone numbers of three persons qualified to provide a reference. Valuing diversity and inclusivity are important aspects of the culture and ethos of Augustana University. Please share how you envision embracing and advancing these ideals. Please submit your application package electronically to: humanresources@augie.edu.


Job Title: Assistant Director, Work Management Systems
Position Type: Full-Time
Department: Buildings and Grounds Department

Position Overview:  

This position will report to the Director of Facility Services. Responsibilities include the functional management of the computerized maintenance management program, Schooldude. In addition, this individual will be accountable for the integration of other relevant systems and related processes, work orders, purchase orders, payment of invoices, and the supervision of the work management program. The individual will work closely with Information Technology and other key stakeholders to continuously develop and execute a defined plan for a successful business process transformation and day-to-day system operations.

 

Job Duties Include:
Manages overall computerized workplace management process and systems, problem resolution, training and new process/product implementation. Assists in establishing and implementing university business policies related to university computerized workplace management systems. Works to implement and maintain systems, work orders for campus, payment of invoices, purchase ordering for materials and supplies, along with processes focused on best in class solutions and continuous efficiency improvement. Works closely with end users and supervisory staff to facilitate change management. Drives changes to end user behavior by simplifying specifications and introducing standardization where applicable. Provides supporting documentation for reporting and analysis of business processes. Monitors end user compliance with campus operations business rules. Works closely and provide support to the Buildings and Grounds and Central Services staff to ensure changes to processes have the desired efficiency improvement and cost reductions as determined through the various reporting engines. Makes recommendations to key stakeholders regarding future system upgrades, enhancements, and integrations. Coordinates two-way radio messaging. Assists as back up to the campus mailroom to process outgoing packages and mail. Provides support resulting in accurate and timely results while maintaining a professional and friendly image for the university. Supervises work study students assigned to Buildings and Grounds. Other duties as required.

 

Required Qualifications:

  • Bachelor’s degree in Business, Finance, Information Technology, or related field or four years of professional work experience
  • A minimum of three years of proficient computer experience in Microsoft Office products
  • A minimum of two years project management or business analyst experience
  • Excellent verbal and written communication skills
  • Five years of solid organizational, planning, and analytical skills with strong attention to detail

Preferred Qualifications:

  • Five years experience in project management, organizational development, change management, training, or related fields
  • Three years experience working in a cross-functional team environment
  • Three years of strong organizational, planning, and analytical skills with strong attention to detail
  • Two years experience with a computerized maintenance management system.
  • Experience with SciQuest, PeopleSoft Financials, Maximo, and Mobile Technology
  • Computer experience with work order systems such as Schooldude, MS Project, or other project tools
  • Two years of strong organization and planning experience
  • Three years of experience working in higher education preferred

Interacting with students, faculty, and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Application Procedure

Send application letter indicating why you are interested in this position, a current resume, a completed Augustana University employment application, the names, addresses and telephone numbers of three persons qualified to provide a reference. Valuing diversity and inclusivity are important aspects of the culture and ethos of Augustana University. Please share how you envision embracing and advancing these ideals. Please submit your application package electronically to: humanresources@augie.edu


Address for sending resumes:

Human Resources
Augustana University

Email: humanresources@augie.edu
Email submissions are preferred.

~OR~
Human Resources
Augustana University

2001 S Summit Avenue
Sioux Falls, SD 57197

Telephone: 605.274.4110
Fax: 605.274.5547


Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer that seeks to recruit, develop and retain a talented and diverse workforce. Augustana University is committed to excellence through diversity and strongly encourages applications from the entire spectrum of a diverse community. Submission of official transcripts may be required upon employment. Finalist candidates must satisfactorily complete pre-employment background check.